• Alcoholic Beverages: Exhibitor may not serve alcohol in their contracted booth space or in and around the Event.
  • Agreement to Rules: The Exhibitor, for itself and its employees, agrees to abide by the WEEXPOINDIA Exhibitor Rules set forth in this Agreement or posted on WEEXPOINDIA’s web site, and any other rules, policies or regulations of the owner of the Exhibition Facility (collectively, the “Rules”) and by amendments that may be put into effect by WEEXPOINDIA, event venue and its contracted decorating company.
  • Amendment to Rules:Any matters not specifically covered by the rules shall be subject solely to the decision of WEEXPOINDIA. The rules may be amended at any time by WEEXPOINDIA and will be published on the website and all amendments made shall be binding on the Exhibitor.
  • Attendance: WEEXPOINDIA shall have sole control over Exhibition Hall admission policies at all times. Admittance to the Exhibition is limited to representatives of exhibiting organizations and registered attendees.
  • Automatic Space Release: If the Exhibitor fails to arrive for set-up by 9 am on the opening day of the Exhibition; WEEXPOINDIA will automatically release the space. Irrespective of whether WEEXPOINDIA fills the Exhibitor’s booth space or not, no refunds shall be given to the Exhibitor.
  • Booth Representatives: The Exhibitor’s booth representatives shall be restricted to employees of the exhibiting organization. Booth representatives shall wear “Exhibitor” badge identification, furnished by WEEXPOINDIA, at all times.
  • Booth Representatives Admittance during Non-Show Hours: Exhibitor booth representatives will be permitted to enter the Exhibition one hour before each day of the Exhibition and will be able to remain in the Exhibition one-half hour after closing, with the exception of the last day of the Exhibition. An exhibitor that requires additional time must check with WEEXPOINDIA’s Exhibition Management.
  • Care of Building:The Exhibitor will be held responsible for any damage done by its employees or representatives to the event venue. The Exhibitor is liable for any damage caused to building floors, walls or columns, or to standard booth equipment, or to other Exhibitors’ property. The Exhibitor may not apply paint, lacquer, adhesive or other coatings to building columns and floors or to standard booth equipment.
  • Contractor Services and Information: WEEXPOINDIA, in the best interest of the Exhibitor, will recommend an official service contractor for the event, to provide various services to the Exhibitor. Such Contractor will provide all services for the exhibit area including tradesmen carrying bona fide credentials available to set-up and dismantle exhibit booths. Complete information, instructions, and schedules of prices regarding shipping and drayage, labor for installing and dismantling, electrical work, furniture, telephone, and cleaning, will be in the Exhibitor Manual.
  • Decoration: WEEXPOINDIA shall have full discretion and authority in the placement, arrangement, and appearance of all items displayed by the Exhibitor, and may require the replacement, rearrangement or redecorating of any item or of any booth that WEEXPOINDIA deems inconsistent with the principal purpose of the Exhibition or inappropriate for any other reason, and no liability shall be attached to WEEXPOINDIA for costs that may devolve upon the Exhibitor thereby. Exhibitor building special background or side dividers must make certain that the surfaces of such dividers are finished in such a manner so that they are not unsightly to Exhibitor in adjoining booths. If such surfaces remain unfinished by 9 am on the opening day of the Exhibition, WEEXPOINDIA shall authorize the official decorator to effect the necessary finishing.
            o   Balloons (air or helium) are prohibited.
  • Demonstration Equipment Placement: All demonstration equipment, including the operator’s position, must be located at least two feet removed from the aisle line of the exhibit area.
  • Distribution of Printed Materials, Samples, Souvenirs: The Exhibitor may distribute marketing materials, samples, souvenirs, publications, etc. only from within their contracted booth space. The distribution of any article that interferes with the activities in, or obstructs access to, neighboring booths, or that impedes aisles, is prohibited. Neither Exhibitor nor non-exhibitor shall distribute to meeting attendees printed materials, samples, souvenirs and the like, except within the contracted booth space.
  • Early Tear Down: Exhibitor shall not initiate tear-down, packing, or abandon exhibit prior to close of the exhibition. In the event Exhibitor begins teardown prior to the close of the Exhibition, the Exhibitor will be in non-compliance and will result in the loss of priority point for future Exhibitions and may be refused the right to exhibit at future WEEXPOINDIA events.
  • Eligible Exhibits: WEEXPOINDIA has the sole right at any time including during the event to determine the eligibility of any organization or product for inclusion or continued participation in the exhibition.
  • Any company using Exhibitor Appointed Contractor companies must provide WEEXPOINDIA with a certificate of insurance, clearly stating who the exhibiting company is. A certificate of insurance is required. Every Exhibitor and Exhibitor Appointed Contractors must comply with applicable labour agreements and practices and must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppage, strikes, or labour problems. In addition, any Exhibitor Appointed Contractors shall be responsible to WEEXPOINDIA’s Official Service Contractor as pertains to move-in and move-out scheduling.
  • Exhibition Opportunity: For the Fee specified in the Exhibitor Application, the Exhibitor will be designated as an Exhibitor of the event, and shall receive from WEEXPOINDIA the exhibition benefits specified in the Exhibitor application.
  • WEEXPOINDIA reserves the right at any time to prohibit or remove any exhibit, display, device, or part thereof, or prohibit the exhibit, display, device or promotional material that in its opinion is not suitable to or in keeping with the mission of WEEXPOINDIA. Furthermore, WEEXPOINDIA reserves the right at any time to prohibit or remove any exhibit, display, device or promotional material if the activity of the Exhibitor regardless of the location of activities is in WEEXPOINDIA’s sole opinion not suitable to or in keeping with the mission of WEEXPOINDIA. Exhibitor may not engage in any activity that will interfere with or in WEEXPOINDIA’s opinion be reasonably objectionable to other exhibits or that may present WEEXPOINDIA or the event in a false or negative light, whether at the Exhibition Hall or elsewhere during the event. The Exhibitor agrees not to use hotel or hospitality rooms to exhibit or for demonstrations or entertaining at hours that conflict with scheduled WEEXPOINDIA meetings, WEEXPOINDIA events and exhibition hours.
  • Exhibitors’ Discussions, Costumes, Promotion: The Exhibitor shall not engage in any activities in the aisle or in booths other than its own. The Exhibitor’s representatives wearing appropriate costumes or carrying banners or signs separately, or as part of their apparel, must remain in their own contracted booth space.
  • Fire Prevention Requirements: Exhibitor shall conform to all regulations of the local fire department. In addition, all main and cross aisles, corridors, exhibit areas, exit ways, and other areas will be maintained at their required width at all times the exhibition is open; no obstructions such as chairs, tables, or displays will be allowed to protrude into aisles. No combustible decoration, such as crepe paper, tissue paper, cardboard, or corrugated paper, shall be used at any time. All packing containers, boxes, excelsior, and wrapping paper are to be removed from the floor and must not be stored under tables or behind displays.
  • Floor Plan: WEEXPOINDIA reserves the right to modify the Exhibition floor plan without notice or obligation for any refund.
  • Food & Beverage: The Exhibitor may not bring food or beverage from the outside. All food and beverage must be ordered from the exclusive catering company of the convention center.
  • Genuineness of Goods:
            o   Provision for non-infringement: Exhibitor warrants that disclosure and delivery of any information, goods, documents, software and other materials, and use thereof, as contemplated by this Agreement, will not infringe or violate any proprietary right of any third party, including, without limitation, any copyright, trademark, known patent or trade secret right.
            o   Warranty of genuineness of goods: If a situation arises which constitutes an infringement, Exhibitor will have the obligation to, at its option: (i) modify the Infringing goods, equipment or software at its own expense, without impairing in any respect the functionality, level of quality of goods or performance, so that it is non-infringing; (ii) replace the goods, system, equipment or software with equally suitable, non-infringing goods, system, equipment or software.
            o   Counterfeit Goods: Exhibitor shall not use any goods in relation to the activities governed by this Agreement that are “Counterfeit Goods”, defined as Goods or separately- identifiable items or components of Goods that:
            o   WEEXPOINDIA related to the Exhibitor’s use of Counterfeit Goods: The remedies contained in this article are in addition to any remedies WEEXPOINDIA may have at law, equity, or under other provisions of this contract. Exhibitor bears responsibility for procuring authentic Goods or items from its subcontractors and shall ensure that all such subcontractors comply with the requirements of this article.
  • Installation – Showing – Dismantling: Hours and dates for installation, showing, and dismantling shall be those specified by WEEXPOINDIA. The Exhibitor shall be liable for all storage and handling charges resulting from failure to remove exhibit material from the exhibition before the conclusion of the dismantling period specified by WEEXPOINDIA.
  • Liability : The onus is on the Exhibitor to obtain insurance coverage against all risks arising from the to and fro transport of exhibits and their display during the Exhibition, particularly against theft, etc. A comprehensive insurance is recommended. WEEXPOINDIA shall not be liable for personal injuries and material damage including theft of any exhibit/good.
  • Lien : By way of security for any sums from time to time due hereunder to WEEXPOINDIA from the Exhibitor, WEEXPOINDIA shall have a lien on all goods and other items of the Exhibitor from time to time in the possession of WEEXPOINDIA or under their control. WEEXPOINDIA shall be entitled, after giving notice to the Exhibitor, to sell all or any such goods or other items and to apply the proceeds of sale first in payment of the costs of sale and secondly in satisfaction or part satisfaction of such sums and WEEXPOINDIA shall account to the Exhibitor for any balance remaining of such proceeds of sale.
  • Noise and Odours: No noisy or obstructive work will be permitted during open hours of the Exhibition, nor will noisily operating displays, nor exhibits producing objectionable odors, be allowed.
  • Non-Endorsement: The exhibiting of services, products or equipment at any WEEXPOINDIA event or program does not constitute an endorsement or approval by WEEXPOINDIA of such services, products or equipment. The Exhibitor is not permitted to represent in any manner or at any time that such services, products or equipment have been endorsed or approved of by WEEXPOINDIA.
  • Obstruction of Aisles or Booths: Any demonstration or activity that results in excessive obstruction of aisles or prevents ready access to nearby Exhibitors’ booths shall be suspended for any periods specified by WEEXPOINDIA.
  • Presentations Sound Amplifying, Reproducing Equipment: The use of sound systems is permissible, provided that they are not audible more than three feet into the aisle or into neighboring booths, and that the sound is directed exclusively into the Exhibitor’s booth. WEEXPOINDIA shall have absolute control over this regulation, the intent of which is to ensure that sound systems shall not be audibly objectionable to neighboring Exhibitors. Sound amplification may be used by an Exhibitor only for the dissemination of information to the meeting’s audience that directly relates to products and/or services of the particular company displaying such products and/or services at the Event. Any presentation that interferes with the activities in, or obstructs access to, neighboring booths, or that impedes aisles, is prohibited.
  • Regulations Governing Displays:
            o   All exhibits are subject to an on-site inspection; if Exhibitor’s exhibit, product, or any part of the exhibit display has to be repositioned, or if masking drape or carpet has to be ordered, any and all costs incurred will be at the Exhibitor’s expense.
            o   Any portion of an exhibit that obstructs the view, interferes with the privileges of other Exhibitors, extends beyond the designated booth space or for any reason becomes objectionable at the discretion of WEEXPOINDIA, must be immediately modified or removed by the Exhibitor and/or WEEXPOINDIA. Unsightly back walls visible from the side on corner booths must be covered or draped, or such will be draped by WEEXPOINDIA and billed to the Exhibitor.
            o   Exhibitor will be responsible for providing floor covering (e.g. carpet) for their contracted booth space or such will be draped by WEEXPOINDIA and billed to the Exhibitor.
            o   Hanging signs or banners used as company identification are permitted within the allocated booth space. The back of exhibit sidewalls (the side which will face the Exhibitor’s neighbor) must be finished; the back of the exhibit back wall must also be finished if exposed from behind or from the side.
  • Exposed and unfinished exhibit displays will be masked at the Exhibitor’s expense.
  • Rejected Displays: The Exhibitor agrees that its exhibit shall be admitted and shall remain from day to day solely in strict compliance with the rules herein stated. WEEXPOINDIA reserves the right to reject, eject or prohibit any exhibit in whole or in part, with or without giving good cause. If the cause is not given, liability shall not exceed the return to the Exhibitor of the amount of rental unearned at the time of ejection. If an exhibit of the Exhibitor is ejected for violation of these rules or for other stated reasons, no return shall be made.
  • Safety Devices: The Exhibitor agrees to accept full responsibility for compliance with national, state and city regulations in the provision and maintenance of adequate safety devices and conditions for the operation of machinery and equipment.
  • Security: The Exhibitor must take all steps it deems advisable to protect and insure its employees, exhibit, equipment, and property from injury, loss or damage during the entire term covered by this contract. The Exhibitor expressly releases WEEXPOINDIA, the event venue and their officers, directors, members, employees, and agents from any and all claims for such injury, loss or damage. WEEXPOINDIA will engage a security service during the inclusive move-in period, operational hours and move-out period of the Exhibition. However, the furnishing of such service will not increase the liability of WEXPO, the event venue, their officers, directors, members, employees or agents. Exhibitor may elect to hire additional security services for its property, at its own expense.
  • Signs, Illumination: Education, communication, and resource information signs only will be allowed into exhibit booths. Electric flashers or signs involving the use of neon or similar gases are prohibited. Should the wording on any sign or area in an Exhibitor’s booth be deemed by WEEXPOINDIA to be contrary in any way to the best interest of the Exhibition, the Exhibitor shall make such changes or remove signs as requested by WEEXPOINDIA. WEEXPOINDIA’s decision will be final in such matters.
  • Staffing of Exhibits: All exhibits must be continuously staffed each day of the Exhibition during those hours when the Exhibition is open to attendees. There will be no exceptions. Exhibitors shall request for volunteers prior and the same shall be allocated on availability.
  • Sub-Leasing: The Exhibitor may not sublet its space, nor any part thereof, nor exhibit, offer for sale, give as a premium, or advertise articles not manufactured or sold in its own name, except if such articles are required for the proper demonstration or operation of the Exhibitor’s display, in which case identification of such articles shall be limited to the regular nameplate or other identification that in standard practice appears normally on them. Rulings of WEEXPOINDIA shall in all instances be final with regard to the use of any exhibit space.
  • Trademark Usage: The Exhibitor agrees and acknowledges that the use of WEEXPOINDIA trademarks by Exhibitor, in connection with the Event, in associated marketing materials and activities, or in any other way, is strictly prohibited, unless permission for use is provided to Exhibitor in writing by WEEXPOINDIA.